AI email analysis built for business teams.

Instant AI analysis for every business email.

Mailai lets your team analyse, review, and revise incoming business emails using AI — without any integrations. Just forward an email and get structured, actionable insights in seconds, powered by customisable instruction sets.

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Analysis speed
Results in seconds
Customisable
Instruction sets per team
Team collaboration
Share insights instantly
Today's email queue
Analysed
Contract review request
AI extracts key clauses, obligations, and risk flags from the email
Insight
Customer complaint
Sentiment analysis and suggested response points generated
Review
Supplier proposal
Summary, action items, and decision criteria identified
Action
Analysis depth
Structured & detailed
Turnaround
Seconds, not hours
Each email is processed through your chosen instruction set, delivering consistent structured output your team can act on immediately.

No complex setup. Just send an email and receive AI-powered analysis.

Built for business email workflows that need speed and consistency
Replace slow manual review with AI-powered analysis tailored to your business context and communication policies.
Sentiment analysis Key point extraction Custom instruction sets Instant AI revision

Everything your team needs to process emails with AI.

From a single forwarded email to a team-wide analysis workflow — Mailai handles the intelligence layer so your team can focus on decisions.

Email Forwarding Intake

Forward any email to your assigned inbox address. The AI immediately picks it up and begins analysis.

Custom Instruction Sets

Define exactly how the AI should analyse each email — tone check, compliance review, key point extraction, or any custom logic.

Instant Structured Output

Every analysis returns a clean, structured summary with what happened, key findings, and recommended actions.

Team Sharing

Share any analysed email with your team instantly. Colleagues see the same AI insights without needing to re-process the email.

Multi-Inbox Support

Configure multiple receiving inboxes for different departments, workflows, or clients — each with its own instruction set.

Full Analysis History

Every email analysis is stored with a complete history. Re-run with a different instruction set at any time for a second opinion.

Control, privacy, and consistency at every step.

Your email data stays within your team. Access controls, team isolation, and configurable AI behaviour give you full oversight of the analysis pipeline.

Team-scoped access
Email analyses are private by default. You choose what to share with teammates — nothing is visible across teams.
Configurable AI behaviour
Instruction sets let you define guardrails — the AI analyses only what you ask it to, using your language and context.
Traceable analysis records
Every analysis records which instruction set was used, when it ran, and by whom — full auditability for compliance-sensitive teams.
How the analysis pipeline works
Simple enough for any team member, structured enough for enterprise workflows.
Secure by design
Intake
Email received

Your team member forwards an email to the configured inbox address. It arrives instantly.

Processing
AI analysis runs

The AI processes the email using the matched instruction set and generates structured output.

Delivery
Insights delivered

Results appear in your dashboard and are optionally sent back by email — ready to read and act on.

Collaboration
Share with team

Share the analysed email with colleagues. Re-run with a different instruction set for a second perspective.

Built for teams that deal with high volumes of business email.

Whether you handle contracts, complaints, proposals, or internal communications — Mailai gives every role a consistent AI-assisted review layer.

  • ✓
    Shared analysis workspace
    Team members can share AI-analysed emails, keeping everyone aligned on key findings.
  • ✓
    Role-appropriate access
    Owners configure inboxes and instruction sets; members process and review — each role gets exactly what they need.
  • ✓
    Consistent AI behaviour
    Instruction sets enforce the same analysis standard across your entire team, eliminating inconsistency.
Who uses Mailai

Any business team that reads, reviews, or responds to email at scale.

Legal & Compliance
Flag risk clauses, extract obligations, and summarise contracts from incoming email attachments.
Customer Support
Analyse sentiment, categorise issues, and get suggested response points for every customer email.
Sales & Procurement
Extract key terms, decision criteria, and follow-up actions from proposals and supplier emails.
Operations & Management
Get structured summaries of internal communications, status updates, and cross-team requests.

From email to insight in four steps.

No integrations, no complex setup. Your team uses email — Mailai adds the AI intelligence layer on top.

01
Forward
Send or forward any business email to your team's configured Mailai inbox address.
02
Analyse
The AI processes the email instantly using your chosen instruction set — extracting what matters.
03
Review
Open your dashboard to read the structured analysis, key points, and action recommendations.
04
Act
Share the analysis with teammates, re-run with a different instruction set, or take immediate action.
Ready to add AI analysis to your email workflow?
Set up your team inbox and instruction set in minutes — no complex integration required.
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FAQ

Common questions from business teams evaluating Mailai.

How does the email analysis work?
Forward any email to your configured inbox address. The system picks it up, runs it through your chosen AI instruction set, and delivers structured output back to your dashboard within seconds.
What are instruction sets?
Instruction sets are AI prompt configurations that tell the system how to analyse an email — what to extract, what tone to look for, what actions to suggest. You can create different sets for different workflows.
Can I use it for different types of emails?
Yes. Create separate instruction sets for contracts, complaints, proposals, internal comms, or any other email type. Specify the right set when you forward, or set one as the default for your inbox.
Is my email content private?
Yes. Email analyses are private to the user who submitted them by default. You choose whether to share them with your team — nothing crosses team boundaries.
Can multiple people in my team use the same inbox?
Yes. Team members each have their own account but share the team's instruction sets and inboxes. Analyses remain attributed to the individual who submitted them.
How quickly are emails analysed?
Most emails are processed and ready to read within seconds of being received, depending on length and the complexity of the instruction set.